For employees, the job family structure establishes clearly defined career paths and transparent pay classifications across the University system. Assign money value: Money value is assigned to each factor to determine the wage rate for each key job. Job Enrichment provides opportunities to the employees to take decisions. Writing of a grade description is also a very difficult task. The method can be used for a very long time in the organisation. Determination of critical factors in the job. British Standard Institute define work study as a procedure for understanding and determining the truth about the activities of the people, plant and machineries, identifying the factors which affect their efficiency and achieving economy through their optimum utilisation. To fix the standard time for doing a job. Advantages and Disadvantages of Job Analysis Methods. With job rotation, an employee is given an opportunity to perform different jobs, which enriches his skills, experience and ability to perform different jobs. So, let us discuss the advantages and disadvantages of job analysis process at length. To keep pace with the changing job content, due to technological changes, it is necessary to make periodic re assessment of the job keeping in view the existing Job Description. It is a generic term for two interdependent techniques, i.e Method Study and Work Measurement. There may be wide fluctuations in the compensable factors with the change in technology, values of employees etc. Jobs are classified with the purpose of studying jobs in a holistic perspective. McCormick defined it as "the mechanism for the adoption of human tasks and working environment to sensory, perceptual, mental, physical and other attributes of people". 4. It involves a quantitative and analytical approach to the measurement of job worth. This leads to lack of interest and carelessness on the job. Separate classes may include office, clerical, managerial, personnel, etc. Preparation of a job description of the job to be classified. Convergence time increases with size of the system . Use the subjective method of applying points in the system. Evaluation of Jobs: Once the factor plan is adopted, it is usual to prepare an evaluation hand­book explaining the procedure to be followed and summarising all the elements required for evaluation. In this method, food comes in contact with moisture either by water or steam under pressure. The grading method is a bit different from the ranking method of job evaluation since there is a predetermination of some certain values. It claims the following points to its credit. Hence measurement of work involved in any job and the setting of the standards of the time for the purpose of control normally expected and the effort involved will be necessary. In this post, you will get complete information on teaching methods and its important aspects. Place all the jobs on the grounds of grade definition. There is no combination of grades to make a certain category of jobs. 1. Information and facts collected is scrutinised in this stage and each part of the job critically examined to determine whether any part needs elimination altogether, or requires to be combined with other parts or any change in sequence is urgent of the need or some of the parts demand simplification of its content of the work. Basically uses Job descriptions and job specifications. This may lead to further improvement. The question of economy again influences the man-machine combination. Many employees are however not interested in providing a true feedback because of fear and insecurity. of iterations to reach converge .Not suitable for large systems. 16. Evaluation by this method can be more accurate since the analysis is based on job descriptions. It becomes more difficult if the number of jobs increases in a concern. Job Enrichment may have negative implications on the employees in the sense that some of them may feel overburdened when they are required to take decisions. The activities of individuals are examined by putting a number of questions on purpose, place, sequence, person and means. Drawbacks or Disadvantages of Rotation of Employees: 1. Jobs are classified by considering total of its contents and factors that comprise it. Work measurement is a technique to establish the time required for a qualified worker to carry out a specified job at a defined level of performance. Environmental Factors: Environmental factors affect job Design. In other words job enrichment is a method of adding some motivating factors to an existing job to make it more interesting. This is a complex method. Job evaluation is th… Current motor starting methods: Advantages and disadvantages Inside Machines: In low- and medium-voltages, three-phase induction motors are the most widely used, due to availability, simplicity, robustness, and low cost. Job evaluation also eliminates industrial problems that may arise between the employee and employer by coming up with the right structure for allocation of wages and salaries without biases. Leave your email to receive our newsletter, Get the news that matters from one of the leading news sites in Kenya, Drop your mail and be the first to get fresh news, How to get UN jobs - vacancies and application guide, The most lucrative government jobs you must apply for, Everything you need to know about quantity survey course in Kenya. Even though psychometric assessment brings companies, advantages, it has its share of disadvantages too. Therefore, it is essential to identify the level of factors that each job carries. Each job shall have their salaries or wages allocated to them. Selecting factors that are likely to be compensated: It is advisable to use just one factor in the ranking method, for instance, let the aspect of job difficulty and the whole job be based on one aspect. Generally the job classes range between 7 and 15, or as deemed appropriate by the rankers. It enables raters to carry out a wide scope of analysis that involves both the main factors of the job and the external factors that influence the value of the job. Here are some of them including their advantages and disadvantages. It establishes the process of determining the relative worth of various jobs in comparison to other jobs and it gives a hierarchal arrangement of jobs in organisations. Job Enlargement: -Job Enlargement means expanding the scope of the job. It is also called the horizontal expansion of job activities and involves the addition of tasks at the same level of skill and responsibility. When decisions are taken by juniors, the seniors work load may be reduced. The data collected useful for preparing job description and job specification. Method Study ensures creativity, innovativeness, optimal decision making power, good organisational practices and better communication. The method is difficult and as a result, most people find it hard to understand. Job position is of the top in a concern. At this point, departmental involvement may be sought. The required rate of return is 10%. Due attention needs to be given to the employee who will actually perform the job. Job Design is basically work arrangement or rearrangement aimed at reducing or overcoming job dissatisfaction and employee alienation arising from repetitive and mechanistic tasks. In simple term, Job Design is the process of –, Deciding the relationship which exists in the organization. ILO defined work measurement as "the application of techniques designed to establish the work content of a specified task by determining the time required for carrying it out at a defined standard of performance by a qualified worker". Following this procedure, there will be a set of rules that second the classification. The evaluation may be achieved through the assignment of points or the use of some other systematic method for essential job requirements, such as skills, experi­ence and responsibility. In case the company is not in a position to appoint many people, a single job may have many duties and vice versa. This is called work practice and it affects job Design. Hill Companies, 2005 Chapter 5 Analyzing Work and Planning for People 167 Table 5–1 ADVANTAGES AND DISADVANTAGES OF FIVE POPULAR JOB ANALYSIS METHODS Method Advantages Disadvantages Job performance With this method there is exposure This method is inappropriate for jobs to actual job tasks as well as to the that require extensive training or are physical, environmental, … 1. The design of a work place befitting the needs and requirements of the worker. Prepare a grading description to identify the job that you expect to classify at different levels. It assigns each job to a particular grade or class and for each grade or class, rates of wages are different. The Value Analysis process is also a means of learning from past mistakes and constantly refining the ability to create ‘right first time’ designs in less time for the business which is a source of competitive advantage. Job Design integrates the work content and qualifications required for each job that meets the needs of employees and the organization. Allocate points to identify the significance of each level. Then the assigned points are summed up to determine the wage rate for the job. Method Study as per British Standard is defined as "the systematic recording and critical examination of the factors and resources involved in existing and proposed way of doing work as means of developing and applying easier and more effective methods and reducing costs". Both work study and Ergonomics are complementary and try to fit the job to the workers. In case the company wishes it could combine similar job and give it to one person this can be done if all the jobs come one after the other in a sequence. In this method, jobs are analyzed in general rather in specific aspects. The job families represent similar types of roles and duties across the University. Thereafter jobs have to be grouped as per different pay grades and the result is related with comparable jobs with other companies. Choose grades and basic jobs which cover most of the departments in the organisation. Job Design involves systematic attempts to organize tasks, duties and responsibilities into a unit of work to achieve certain objectives. Choosing raters and the jobs to be rated: Ranking all the jobs at once may be difficult. This method is costly. The procedure used in job evaluation puts into consideration certain fundamental aspects which entail: working conditions, education levels, skills required, and job responsibilities. The next step is to translate these data into a pay structure through job-co-relation. So, these were six factors or the Principal factors that play an important role in the process of Job Evaluation of the workers. Advantages and disadvantages of N.R method . The following are the principal techniques by which work measurement is carried out: Of these techniques time study is the basic technique of work measurement. Job evaluation is very different from job analysis. Analyse other jobs: The name of the main jobs in the comparison character as a determinant of the minor jobs in the same cluster. Jobs can easily be arranged in different categories. There are different methods of job evaluation. The absence of autonomy may lead to poor performance on the part of employees for which while designing a job required amount of autonomy is to be provided to the worker so that he carries his job effectively. Ranking of Key jobs: The members of the job evaluation committee rank the selected jobs under each factor independently. It aids in ensuring that everyone receives equitable payment according to the usefulness that is brought to the organisation. It is advisable to an even number of degrees in the development of point method and the same number of degrees should be used for each factor in order to maintain consistency in the job evaluation plan. The system is usually applied when allocating managerial positions, white collar, and professional jobs. Elements should be as short as can be conveniently timed by the observer. Generally a key job is one whose contents have become stabilized over a period of time and whose wage rate is satisfactory and acceptable by the management and union. All these characteristics of jobs are taken into consideration for job Design. The principles of Motion Economy form a set of rules and suggestions to improve the manual work in manufacturing and reduce fatigue and unnecessary movements by the worker, which can lead to the reduction in the work related trauma. The Value Analysis process is therefore one of the key features of a business that understands and seeks to achieve Total Quality Management (TQM) in all that it does to satisfy customers. Job Analysis helps to develop job Design and job Design matches the requirements of the job with the human qualities required to do the job. It includes an arrangement of jobs in a manner conforming to their worthiness to the organisation ranked from the highest to the lowest. Manually create points that entail a written explanation of each element in the job. Job Enrichment is based on the assumptions that workers have complete knowledge to take decisions and they have the right attitude as well. Using this method, the job grades are placed by an authorised committee which has been trained to perform the valuation. Need to manually choose the number of neighbours ‘k’. Can be applied to a wide range of jobs. This basic principle, of offering value at the lowest optimal cost of production, is never compromised. Method Study is the principal technique primarily aims at eliminating unnecessary movement on the part of material or operatives and by substituting good methods for poor ones to increase productivity. The system is not flexible and it is not suitable for large organisations. Every organization has different work practices. In that case, it is critical to understand that classification of jobs in organisations is not foolproof. What are the advantages and disadvantages of using multiple methods for job analysis? 4. Assign weight to the factors: The relative importance of each selected factor must be assigned weight. This may include typist, draftsman, ledger man, laboratory assistant etc. It entails an in-depth analytical approach towards the jobs at hand. Advantages and Disadvantages of Job Analysis. then this post is for you. It is noteworthy to understand that this evaluation is done on the value of the job and not the people who are employed to work in these organisations. Boiling However, every job evaluation still depends on a job analysis to come up with specific facts that can create a basic backup for job evaluation. Social and Cultural Expectations: Jobs should be designed keeping the employees in mind and their cultural and social need. Three aspects are evident: Method study seeks to determine the effective combination of the man, the machine and the working environment. Methods of Job Analysis Work Diaries •Information source record of … Requirements for effective Time Study are as follows: Ergonomics is derived from two Greek words, ergon, meaning work and nomos, meaning natural laws. Disadvantages: Since job classes and grades are established by personal evaluations by executives and they place the jobs into the grade of its best fit, this is also a subjective method. Jobs with similar total point are placed in similar pay grades. Improve Efficiency The latest telecommunication devices and networks have made it easier for employees to send and receive data from different locations in real-time. With these data, changes in method can be detected. The Value Analysis approach is almost universal and can be used to analyze existing products or services offered by manufacturing companies and service providers as well. This method identifies higher order needs of the employee. When a new job is introduced, it is easy to associate it with a class or grade. It is the most accurate and efficient method of job evaluation. If changes are considered to be useful, the instruction sheet can be amended accordingly to incorporate the changes and if not, they can be removed through line management. 3. grouping of jobs under different class or grade makes pay determination and administration problems easier. For new products, the Value Engineering (VE) approach is applied with the same principles and many of the Value Analysis techniques to pre-manufacturing stages such as concept development, design and prototyping. Job Rotation:--Job Rotation implies systematic movement of employees from one job to the other. Following the latter, the factor that has the highest number of points makes one classification of jobs. Allowing employees to select the place at which they would like to work. Improvement in use of all inputs i.e men, machines, material money, and also time and information. Why? This is developed by deciding the pay grades and then developing pay ranges for each grade. It is good to have a detailed time-table for effecting such changes. People who are internally dissatisfied with the organization, no amount of job enrichment can solve the problem. It is generally done pragmatically and depends upon the knowledge of the work of the enterprise and also depends on the firm's objectives and policies. It range from the lowest to the highest. The point method generally uses four to six degrees for each factor. In reality this might not be the case due to which there can be problems in working. Motion Economy is the process of minimizing the physical and perceptual loads imposed on people engaged in any type of work, whether it can be in the office, the shop-floor, the kitchen or at the driving wheel. Employee should be given proper feedback about his job performance in a positive and constructive manner. Define existing method: To start with it is necessary to gain information about and understanding of the existing process, men carrying out the process and their work, the tools, and the working conditions. In that case, it is critical to understand that classification of jobs in organisations is not foolproof. The number of factors selected can be more than five also. Advantages: Disadvantages: The value of the job is expressed in monetary terms. Posted by recruitmentandselectionhq on April 6, 2016 April 6, 2016. Job needs a great sense of responsibility .It includes division manager, district sales managers, works engineers and treasurer etc. 2. Small sample size. Job analysis is useful for HRP, recruitment and selection, training and development, job evaluation, remuneration, performance appraisal, personnel information and safety and health programmes. Work Practices: Work practices are the set methods of performing work. In summation, it is clear to see that the job evaluation methods listed above are not 100% efficient. This method establishes a pre-determined number of job groups or job classes and assigns jobs to these job groups. Evaluation methods are available to determine and give the whole analysis of how jobs can be classified into organisations. For which it is difficult to compile comprehensive class specification for a large scale organisation with a number of complex jobs. Job Analysis is the process of collecting job-related data. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply. This method is most commonly used for job Evaluation. Charalambous Tower A decision tree does not require normalization of data. Advantages: Disadvantages: Simple. The basic five factors which are commonly used are (ij mental requirement (ii) skill (iii) physical requirement (IV) responsibilities and (v) working conditions. Allocation of present salaries for the main jobs: The job evaluation board allocates each main job salaries according to their compensable factors. 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